MTA Members - Notification of EGM

NOTICE TO ALL MEMBERS OF THE MOTOR TRADE ASSOCIATION OF SOUTH AUSTRALIA INCORPORATED OF AN EXTRAORDINARY GENERAL MEETING

The Motor Trade Association of South Australia (Association) has recently undertaken a comprehensive review of its Constitution with a view to make changes which will place the Association in a more contemporary position regarding it governance practices. On Tuesday 19th November 2019 members took a ballet for the proposed changes and voted to endorse them.

The Board Working Committee and Board of Management of the Association have been deeply involved in this process of review and amendment since the project's commencement in 2017.

PROPOSED CHANGES

The proposed changes to the Constitution can be categorised into three main areas:

Reorganisation

1. The reorganisation of the Board of Management and Executive Committee into a single Board as the primary governing body of the MTASA, and an Industry Advisory Council as a policy advisory committee. This structure is designed to drive efficient and effective governance by separating industry policy discussions from those of governance and strategy, streamline the decisionmaking process and overcome some of the challenges posed by the current double-board structure.

Election of Board

2. A more direct process for the election of office bearers and the Board. The Executive Committee will become the Board, remaining as seven members. Each Division and Zone will have the opportunity to nominate one candidate for the seven positions on the Board, and where the number of nominations exceeds seven, a ballot of the members will be taken. The positions of Chair and Deputy Chair will be appointed from among the Board. This election structure provides for representation across MTASA's membership at the Board level, while ensuring the most appropriate candidates are elected.

Meeting modern governance standards and applicable legislation

3. Significant work has been undertaken, with input from the Fair Work Commission, to ensure the Constitution reflect current practices of the association, modern standards for a Registered Organisation and is compliant with all applicable legislation. This has resulted in a number of legalistic, structural and typographical amendments.

PROCESS FOR CHANGES

In compliance with rule 82 of the current Constitution, the Constitution may be altered, added to or rescinded only at an Extraordinary General Meeting of the Association for the members to consider and vote on the proposed amendments. If the proposed changes are agreed to by not less than two-thirds of the members present in person or by proxy at such meeting, the amended Constitution will then be lodged with Fair Work Commission for approval. The amended Constitution will become effective upon approval by Fair Work Commission.

In compliance with rule 30 of the current Constitution, the Association's Board of Management requested that the President of the Association, Mr Frank Agostino, call for an Extraordinary General Meeting to be held for the above purpose.

DETAILS OF EXTRAORDINARY GENERAL MEETING

Time: 12.30 pm

Date: 19th November 2019

Location: MTA House, Level 1, 81 Greeenhill Road, Wayville

The notice of meeting is linked here, as are the proposed and current Constitutions (Annexure ‘A’ & ‘B') to allow members to clearly see the proposed changes and give them the chance to compare the existing and the amended Constitution.

ATTENDANCE AND PROXY

Attendance and proxy votes were gathered prior to the EGM.

INFORMATION SESSION

A member information session was also held on Thursday 7th November 2019, 5.30pm at MTA House, Level 1, 81 Greenhill Road, Wayville. The purpose of this session was to answer any questions that members may have had on these revisions.